Scope of Work
Scope of Work
- Asset ledger maintenance / calculations
- Bank –
- ABA batch file update
- EFT / Bpay payments
- employee payroll payments
- reconciliations (via automated bank feeds or manual upload)
- Banking - cheques deposited only (no cash)
- BAS preparation and lodgment
- Bookkeeping -
- creditors
- debtors
- head hour billings
- inventory stock control
- job costing
- journal entries
- payroll
- Commission calculations and RCTI creation for licensees, franchisees, affiliates
- Creditors –
- processing and GST application
- purchase orders
- tracking/category department on purchases
- Debtors -
- head hour time billing
- invoicing progress payments or WIP
- quotations
- tracking/category departments
- Debt collection –
- emails/copy invoices
- Magistrate’s Court
- phone calls
- End of Month - statements emailed to your clients
- FBT - allocation of expenses (MV, entertainment)
- Hire purchase and/or lease calculations
- IAS lodgment monthly
- Insurance prepayments
- Inventory control
- Job description details for invoicing
- Loan account - interest calculations (maintain Excel file)
- Merchant credit card acceptance and processing
- Multi currencies
- New customer code creation and setup
- New supplier code and confirm ABN/GST registration
- Payroll –
- after hours contact list (PDF)
- annual leave roster (PDF)
- employees and labour hire
- labour hire / contractors (in MYOB)
- online access in Xero for leave applications
- payroll tax return and lodgment
- workers' compensation payments
- YE employee payment summaries (in Xero)
- YE labour hire payment summaries (in MYOB)
- YE payroll tax return reconciliation
- YE workers' compensation wages statement
- Petty cash allocations and/or reimbursement
- Prior financial year reconciliations and YE figures
- RCTI recipient created tax invoices
- Reconciliation - creditors
- Reconciliation - general ledgers
- Reporting –
- aged debtors and aged creditors trial balance
- balance sheet
- bank reconciliations
- budgets and client profitability (Excel)
- cash flow forecast
- profit and loss
- Superannuation contributions return/s
- Super fund bookkeeping
- TPAR taxable payments reporting - contractors
- Trustee and trust account bookkeeping
BUSINESS ADMINISTRATION
- Annual archiving of prior year (hardcopy files)
- Attend management meetings (in person or video link)
- Backup and offsite storage of copy backup tapes
- Bank overdraft and finance/loan facility negotiations
- Banking (cheque deposits)
- Building maintenance and repairs (obtaining quotes)
- Client contact list updating / verification of accuracy
- Dividend paperwork preparation (+copy to your Accountant)
- Employee after hours contact list (PDF)
- Employee contract preparation
- Employee/staff procurement and reference checks
- Employment –
- emails/copy invoices
- Magistrate’s Court
- phone calls
- FBT return preparation, including log books and entertainment
- Filing of hardcopy finance and administration paperwork
- HP and lease agreement negotiations
- Insurance claims and policies (plus: best price checking)
- IT management (and obtain best price quotes)
- Liaise directly with "Party A's" Tax Agent/Accountant (required)
- Mail (collection and/or despatch)
- Online store management (sales / updating stock)
- Provision for AL/LSL accruals by employee
- Purchasing office supplies (best price checking)
- Security Codes - maintain office wide login/password file
- Tax return preparation and lodgment (NOT permitted)
- Telephone and mobile phone contract negotiations
- Telephone redirection to our office (after hours answering service)
- Trade credit reference checks
- Travel - data collection/drop off (20km radius of CBD)
